International Staff Week 2023
Boosting the Internationalization in Higher Education InstitutionsInstituto Superior Técnico, Alameda Campus - Universidade de Lisboa, Portugal
About the Event
The International Staff Week (ISW) will have a relaxed and informal atmosphere for attendees to interact with colleagues from other universities while sharing best practices and brainstorming about current challenges that the process of internationalization in higher education faces. Simultaneously, besides strengthening ties with international counterparts, its aim is contribute to the development of knowledge and competencies.
The ISW @Técnico Lisboa is open to staff members from higher education institutions, such as international relations officers, student affairs professionals, researchers, and administrative staff. The event aims to foster international cooperation and promote professional development opportunities for staff members.
Three years since ISW last edition (2019), the return of Técnico’s Lisboa ISW is to be celebrated face to face with our partner institutions. Thus, the choice of dates for the event 2023 were specially and carefully random.
In June, Lisboa is celebrating Festivity, Music and Sardines in the city’s historic neighborhoods Street entertainment, concerts and shows, folk festivals are held throughout the city.
Year after year, during the month of June, Lisboa’s most charming districts (Alfama, Bica, Bairro Alto, Castelo & Mouraria) follow the party tradition, with music on the streets to celebrate St. Anthony. And, as tradition dictates, grilled sardines, “caldo verde” kale soup, bread with sausage, basil, beer, red wine, great music and entertainment are all in plentiful supply.
The festival’s highlight is the parade on Avenida da Liberdade, on June 12th, where the various districts of the city are represented in a competition for best folk parade and the St. Anthony’s Brides, a ceremony featuring several weddings at Lisboa’s Sé Cathedral.
Format
This event has been structured to include different meeting and presentation formats, such as 7 different Workshops for sharing best practices, Exhibition of Partner Universities, Workgroups, in order to increase networking opportunities and stimulate discussion among participants.
Included in the programme is an Exhibition of International Partners held at the Alameda Campus on June 16th, the International Day. This event will provide participants with an opportunity to showcase the different mobility opportunities abroad to the entire academic community. Participants have the unique opportunity to promote their institutions and innovative programmes in person to Tecnico Lisboa students, professors, managers and staff. Availability is limited.
Interested participants should register for the Staff Week as soon as possible and indicate the willingness to participate in the Partner Exhibition – International Day- and have a booth (table, chair and posterboard) for their University (limited to international partner institutions).
Goals
- Opportunity for staff members from different countries and institutions to collaborate, share best practices, and develop new partnerships.
- Gain insight on the processes and experience in enhancing Higher Education internationalization. Workshops and the activities proposed for this ISW can help staff members gain new skills and knowledge related to the internationalization in higher education.
- Improving institutional processes: participants can learn about different approaches to internationalization, student mobility, academic services, and use this knowledge to improve processes at their own institutions.
- Promote the home Institution in the event International Day, with particular emphasis on the academic offer, research and other collaborative opportunities.
- Create a Forum for discussion of Best Practices and the Exchange of information in key areas;
- Explore networking opportunities and become acquainted with counterparts through informal job-shadowing meetings. By meeting colleagues from different institutions, participants can build new professional networks and develop relationships that can lead to future collaborations or partnerships.
- Enhancing cultural awareness: include cultural activities, such as city working tour and social events, which can help participants learn about Lisbon’s culture and customs.
Minimum Number of Participants
A minimum of ten (10) participants is required for the Staff Week to be carried out. Please forward this invitation to the staff members who might be interested in joining us for this event and sharing knowledge, experience and best practices.
Registration fees
Técnico network partners registration
Fee: € 200 | Deadline: 22nd May, 2023(*)
(*)Athens | Cluster | Heritage | IAESTE | IS:link | Magalhães | SEEEP | SiPN | T.I.M.E. | Unite!
Early Bird registration
Fee: € 250 | Deadline: 17 April, 2023
Regular registration
Fee: € 300 | 18 April – 22 May, 2023
Fee: € 400 | Last-minute deadline: 23-29 May, 2023
The prices are in EUR and include taxes.
The fee includes participation in the exhibition, work (workshops, forums, presentations) and social programme:
- 1 Welcome Kit;
- Visit the University Facilities & Services;
- Participation in the IDay Exhibit (if selected | limited stands available);
- Alameda Campus tour;
- 4 Workshops;
- 3 Lunchs (Alameda Campus);
- 3 Coffee Breaks;
- 1 Welcome drink;
- 1 Dinner;
- 1 Walking tour;
- Certificate of attendance.
All other expenses are supported by the participants.
Accommodation and traveling
Accommodation and traveling is not provided by the organization of the ISW. Traveling and accommodation costs will be covered by the participants, although the activity is eligible for Erasmus+ funding. Please contact the Erasmus+ or International Coordinator in your institution for information about grant applications.
Accommodation options can be found at the bottom of this page.
Registration
Interested participants are requested to complete the online registration form and choose four (4) from the seven (7) workshops available. [Registration is now closed.]
The final application deadline is 22th May, 2023 but discounts are available for Técnico Lisboa Partners Networks and early birds registrations.
Neither travel nor accommodation, or meals not mentioned in the programme is included. Each participant should find the necessary funding to cover the additional expenses.
International relations professionals working in higher education institutions can apply for Erasmus Staff Training Mobility grants to take part in this Técnico Lisboa Staff Week. We advise you to contact your home institution’s institutional Erasmus coordinator and ask if Erasmus funding is available for staff training.
Payment
Your registration will only be valid when payment is made and a banking proof of payment is sent to the e-mail international@tecnico.ulisboa.pt.
Bank transfer
- Bank: Santander Totta
- Branch address: Avenida Rovisco Pais | 1049-001 Lisboa
- IBAN: PT50 0018 00031 7417569020 82
- BIC/SWIFT: TOTAPTPL
- Account reference: SANTANDER/CD
- Holder’s name: Instituto Superior Tecnico – VAT number 501507930
- The description of the transfer must comply with the following format: “ISW23+first and last name of the participant”. Please also provide us with your full name and address, VAT and a telephone number (to issue an invoice).
Contacts
Please feel free to contact the International Affairs if you have any questions or require further information.
Instituto Superior Técnico
International Affairs (AAI)
Av. Rovisco Pais
1049-001 Lisboa | Portugal
Tel.: +351 218 417 899
E-mail: international@tecnico.ulisboa.pt (prompt reply).
Lisbon
Técnico Lisboa is located in the city of Lisbon, one of the oldest and most beautiful capitals. Through time, we received many cultures from the different corners of the world. Lisbon is a soulful, fashionable, charismatic city with a great climate and a lot of sunshine. It’s a place where you can wander around day or night and still feel safe.
However, Lisbon is also a dynamic city, a hotspot of innovation, rich in start-ups and spin-offs, international awards, home top-ranked universities boosting several top-level research institutions where work leading to many highly cited papers and scientific publications originates. Not only because of its history, but also because of its innovation and state of the art technology, the climate and cosmopolitan atmosphere and diverse indoor and outdoor activities, Lisbon is one of the most attractive cities in Europe, offering mobility students, locals and visitors an unforgettable and unique experience.
Programme
12
Jun
12:00 - 13:50
Registration Check In
Venue:
Alameda Campus,
Congress Centre (Civil Building), Floor -1
14:00-15:00
Opening Ceremony
Welcome speeches by
Professor Fátima Montemor
(Técnico Lisboa Vice-President for Research and International Affairs)
Dr. Denise Castilho de Matos
(Técnico Lisboa International Affairs Director)
Congress Centre (Civil Building), Floor -1
Auditorium
15:00-17:00
Ice Breaking
An Ice-Breaking activity will be developed to help participants feel more comfortable with each other and create a positive and collaborative atmosphere.
Congress Centre (Civil Building), Floor -1
Auditorium
16:30 ISW 2023 Group picture
19:00-20:00
Welcome Drink
Exploring the hills of Lisbon with lots of music, street festivities, marches (street parades), sardines, basil, ... The Popular Marches will descend to Avenida da Liberdade on the night of Saint Anthony (June 12).
Lisbon goes out to celebrate tradition and cultural diversity!
CARMO RoofTop
Terraços do Carmo, Largo do Carmo - Travessa D. Pedro de Menezes
13
Jun
Free day
Regional holiday (Lisbon).
14
Jun
9:30-11:00
Workshop: Cooperation tools for world leading universities - consortia projects
Consortia Projects aim to boost the interaction, learning and knowledge transfer between academia and research in HEIs and, therefore, an upmost important tool for higher education institutions. The workshop will explore Erasmus+ cooperation opportunities, initiatives such as the promotion of cooperation and exchange (Cooperation Partnerships) and integration of the international dimension in the HEI of LDCs (Capacity building projects in higher education domains). This will be an interactive session to discuss Consortia Projects from design to implementation, where participants will be invited to the debate and contribute to learnings of the WS. You will discover how to engage with other organizations to achieve better results through consortium projects.
Congress Center - Room 02.3 - Floor -2
11:30-13:00
Workshop: Filtering International Agreements
Overview of different types of international agreements, discuss the challenges of managing a large volume of international agreements, the risks associated with non-compliance, and the benefits of effective filtering. Reviewing the reputations of potential partners, evaluating the financial viability of agreements, and assessing the political and social risks associated with working in certain countries.
Best practices and strategies for filtering international agreements, such as creating a centralized repository for agreements, establishing clear approval processes, and developing templates and guidelines for standard agreements will also be in debate.
This workshop will end with a debate between participants by sharing case studies or real-life examples of institutions that have successfully filtered international agreements, and discuss the lessons learned and best practices that can be applied more broadly.
Congress Center - Room 01.1 - Floor -1
9:30-11:00
Workshop: Recruiting International Students
Overview of techniques of dissemination, recruitment and retention of international students.
Discuss the benefits of having a diverse student body, the challenges of attracting and retaining international students, and the importance of developing tailored strategies for different markets.
Understanding the market by discussing the different markets and segments for international student recruitment, and how institutions can identify the right markets and target segments for their recruitment efforts. Discuss about using market research and analysis, developing partnerships with educational agents, and leveraging alumni networks.
Share best practices and techniques for developing effective marketing and communication strategies for international student recruitment, such as creating targeted advertising campaigns, developing compelling content, and leveraging social media and other digital channels.
The workshop can help institutions develop effective techniques for disseminating, recruiting, and retaining international students, which can lead to a more diverse and thriving student community.
Congress Center - Room 02.2 - Floor -2
11:30-13:00
Workshop: The relevance of inclusion and well-being in the welcoming journey
Overview of why the inclusion and well-being are important for the welcoming journey and feeling of belonging for student community. Discuss the benefits of creating an inclusive and supportive environment, the challenges of promoting inclusion and well-being, and the importance of developing tailored strategies for different groups of students.
Understanding the Welcoming Journey by discussing the different stages, from pre-arrival to post-arrival, and the different factors that influence the experience of international students. The importance of the initial welcome, cultural adjustment, social integration, and academic success.
Share best practices and strategies for promoting inclusion and well-being throughout the welcoming journey, such as providing information and resources in multiple languages, offering orientation sessions that cater to the needs of diverse groups of students, creating a supportive campus culture, providing mental health support and resources, and promoting healthy lifestyles.
The workshop can help institutions develop effective strategies for promoting inclusion, well-being, and the welcoming journey, which can lead to a more diverse, thriving and successful higher education community.
Congress Center - Room 02.1 - Floor -2
11:00-11:30
Coffee Break
Congress Centre (Civil Building), Floor -2, Hall
13:00-14:30
Lunch
Jardim Norte - North Garden
14:30-17:00
Alameda Campus Tour
Alameda Campus Tour: 360-degree panoramic view
Meeting point - Main building front door
19:30
Welcome dinner
Semi-formal event.
Chamber of Engineers Restaurant
Avenida António Augusto de Aguiar, 3 - floor 6
15
Jun
9:30-11:00
Workshop: Communicate Globally
The workshop consists in demonstrating and sharing techniques for planning and organizing dissemination Webinars for HEIs. Taking into account the current global context, the need to attract students to STEAM fields and possible budget constraints, there was a need to look for new alternatives to traditional dissemination methods.
All the fundamental steps for planning will be presented, as well as the open source tools available to reach the largest audience possible, sharing the experience of Técnico Lisboa Admissions Office.
Congress Center - Room 02.2 - Floor -2
9:30-11:00
Workshop: Cooperation tools for world leading universities - Joint Programmes and Double Degree
Comprehending Joint Programmes and Double Degree’s specificities and perceiving them as strategical tools for the progress of higher education institutions.
The workshop focuses on a shared reflection on the strategies and procedures inherent to the design, implementation and promotion of Joint Programmes and Double Degree Agreements.
In an atmosphere of shared case studies, participants will be invited to debate, under the guidance of the trainers, on the needs, challenges, benefits and risks associated to the implementation of such collaborations; to reflect on the concepts of institutional strategies, academic politics, teaching excellence, high-level and integrated study programmes, added-value features, student demands, among others; and to identify the best practices and techniques to implement in each case scenario.
The activity will culminate in the co-creation of a “how to” draft guide on Joint Programmes and Double Degrees.
Congress Center - Room 02.3 - Floor -2
11:30-13:00
Workshop: How to Enhance Mobility Strategies
Provide an overview of why mobility strategies are important for promoting internationalization in higher education. Discuss the benefits of mobility for students, staff, and institutions, the challenges of developing effective mobility strategies, and the importance of tailoring strategies to the specific needs and goals of each institution.
Discuss the different types of mobility programs, such as study abroad, exchange programs, internships and the different benefits and challenges associated with each type. The importance of creating a diverse and inclusive mobility portfolio that caters to the needs and interests of different student populations.
Different sources of funding and resources available for mobility programs, such as scholarships, grants, and institutional funding, and the different strategies for maximizing funding and resources.
Discuss the importance of collaboration and networking for enhancing mobility strategies, and provide opportunities for participants to share their own experiences and perspectives and to connect with other institutions and professionals.
The workshop can help institutions develop effective mobility strategies that promote internationalization, diversity, and inclusion in higher education.
Congress Center - Room 02.1 - Floor -2
11:00-11:30
Coffee Break
Congress Centre (Civil Building), Floor -2, Hall
13:00-14:30
Lunch
Jardim Norte - North Garden
14:30-17:30
Job Shadowing
Opportunity for colleagues to learn from each other, share best practices, and build stronger relationships and collaborations within the institution.
Job shadowing experience can be customized, by request, to meet the specific needs and goals and can be focused on a specific area or aspect.
14:20 - Meeting Point: Jardim Norte - North Garden
16
Jun
9:30-12:30
International Day Exhibition
Opportunity for institutions to connect with students and faculty, to learn about international opportunities and engage with the global community.
Venue: Alameda Campus, Civil Building, Floor 0
[Some coffee and biscuits moments for exhibitors]
13:00
Lunch box
12:30 Performance by TUIST (traditional portuguese university music performed by students)
12:50 Group Picture
14:00-16:00
Walking tour by some of the best viewpoints in Lisbon [optional]
Guided tour by Erasmus Student Network (ESN).
14:00 - Meeting Point: Alameda Campus, Civil Building, main entrance.
14:30 - Meeting Point ESN: Rossio
Sponsors & Partners
Accommodation
Lisbon is a great value destination in general, but accommodation and flights should always be booked well in advance. This year and in June in particular, Lisbon is the destination of major events which will increase the hotel rates. The accommodation proposed, which is around Técnico Lisboa, and the availability is on a first-come, first-serve basis. In addition, there are many Airbnb apartments available at very reasonable prices. Overall, accommodation in Lisbon is of very good quality.
Programme
12
Jun
Registration Check In
Venue:
Alameda Campus,
Congress Centre (Civil Building), Floor -1
Opening Ceremony
Welcome speeches by
Professor Fátima Montemor
(Técnico Lisboa Vice-President for Research and International Affairs)
Dr. Denise Castilho de Matos
(Técnico Lisboa International Affairs Director)
Congress Centre (Civil Building), Floor -1
Auditorium
Ice Breaking
An Ice-Breaking activity will be developed to help participants feel more comfortable with each other and create a positive and collaborative atmosphere.
Congress Centre (Civil Building), Floor -1
Auditorium
16:30 ISW 2023 Group picture
Welcome Drink
Exploring the hills of Lisbon with lots of music, street festivities, marches (street parades), sardines, basil, ... The Popular Marches will descend to Avenida da Liberdade on the night of Saint Anthony (June 12).
Lisbon goes out to celebrate tradition and cultural diversity!
CARMO RoofTop
Terraços do Carmo, Largo do Carmo - Travessa D. Pedro de Menezes
13
Jun
Regional holiday (Lisbon).
14
Jun
Workshop: Cooperation tools for world leading universities - consortia projects
Consortia Projects aim to boost the interaction, learning and knowledge transfer between academia and research in HEIs and, therefore, an upmost important tool for higher education institutions. The workshop will explore Erasmus+ cooperation opportunities, initiatives such as the promotion of cooperation and exchange (Cooperation Partnerships) and integration of the international dimension in the HEI of LDCs (Capacity building projects in higher education domains). This will be an interactive session to discuss Consortia Projects from design to implementation, where participants will be invited to the debate and contribute to learnings of the WS. You will discover how to engage with other organizations to achieve better results through consortium projects.
Congress Center - Room 02.3 - Floor -2
Workshop: Filtering International Agreements
Overview of different types of international agreements, discuss the challenges of managing a large volume of international agreements, the risks associated with non-compliance, and the benefits of effective filtering. Reviewing the reputations of potential partners, evaluating the financial viability of agreements, and assessing the political and social risks associated with working in certain countries.
Best practices and strategies for filtering international agreements, such as creating a centralized repository for agreements, establishing clear approval processes, and developing templates and guidelines for standard agreements will also be in debate.
This workshop will end with a debate between participants by sharing case studies or real-life examples of institutions that have successfully filtered international agreements, and discuss the lessons learned and best practices that can be applied more broadly.
Congress Center - Room 01.1 - Floor -1
Workshop: Recruiting International Students
Overview of techniques of dissemination, recruitment and retention of international students.
Discuss the benefits of having a diverse student body, the challenges of attracting and retaining international students, and the importance of developing tailored strategies for different markets.
Understanding the market by discussing the different markets and segments for international student recruitment, and how institutions can identify the right markets and target segments for their recruitment efforts. Discuss about using market research and analysis, developing partnerships with educational agents, and leveraging alumni networks.
Share best practices and techniques for developing effective marketing and communication strategies for international student recruitment, such as creating targeted advertising campaigns, developing compelling content, and leveraging social media and other digital channels.
The workshop can help institutions develop effective techniques for disseminating, recruiting, and retaining international students, which can lead to a more diverse and thriving student community.
Congress Center - Room 02.2 - Floor -2
Workshop: The relevance of inclusion and well-being in the welcoming journey
Overview of why the inclusion and well-being are important for the welcoming journey and feeling of belonging for student community. Discuss the benefits of creating an inclusive and supportive environment, the challenges of promoting inclusion and well-being, and the importance of developing tailored strategies for different groups of students.
Understanding the Welcoming Journey by discussing the different stages, from pre-arrival to post-arrival, and the different factors that influence the experience of international students. The importance of the initial welcome, cultural adjustment, social integration, and academic success.
Share best practices and strategies for promoting inclusion and well-being throughout the welcoming journey, such as providing information and resources in multiple languages, offering orientation sessions that cater to the needs of diverse groups of students, creating a supportive campus culture, providing mental health support and resources, and promoting healthy lifestyles.
The workshop can help institutions develop effective strategies for promoting inclusion, well-being, and the welcoming journey, which can lead to a more diverse, thriving and successful higher education community.
Congress Center - Room 02.1 - Floor -2
Coffee Break
Congress Centre (Civil Building), Floor -2, Hall
Lunch
Jardim Norte - North Garden
Alameda Campus Tour
Alameda Campus Tour: 360-degree panoramic view
Meeting point - Main building front door
Welcome dinner
Semi-formal event.
Chamber of Engineers Restaurant
Avenida António Augusto de Aguiar, 3 - floor 6
15
Jun
Workshop: Communicate Globally
The workshop consists in demonstrating and sharing techniques for planning and organizing dissemination Webinars for HEIs. Taking into account the current global context, the need to attract students to STEAM fields and possible budget constraints, there was a need to look for new alternatives to traditional dissemination methods.
All the fundamental steps for planning will be presented, as well as the open source tools available to reach the largest audience possible, sharing the experience of Técnico Lisboa Admissions Office.
Congress Center - Room 02.2 - Floor -2
Workshop: Cooperation tools for world leading universities - Joint Programmes and Double Degree
Comprehending Joint Programmes and Double Degree’s specificities and perceiving them as strategical tools for the progress of higher education institutions.
The workshop focuses on a shared reflection on the strategies and procedures inherent to the design, implementation and promotion of Joint Programmes and Double Degree Agreements.
In an atmosphere of shared case studies, participants will be invited to debate, under the guidance of the trainers, on the needs, challenges, benefits and risks associated to the implementation of such collaborations; to reflect on the concepts of institutional strategies, academic politics, teaching excellence, high-level and integrated study programmes, added-value features, student demands, among others; and to identify the best practices and techniques to implement in each case scenario.
The activity will culminate in the co-creation of a “how to” draft guide on Joint Programmes and Double Degrees.
Congress Center - Room 02.3 - Floor -2
Workshop: How to Enhance Mobility Strategies
Provide an overview of why mobility strategies are important for promoting internationalization in higher education. Discuss the benefits of mobility for students, staff, and institutions, the challenges of developing effective mobility strategies, and the importance of tailoring strategies to the specific needs and goals of each institution.
Discuss the different types of mobility programs, such as study abroad, exchange programs, internships and the different benefits and challenges associated with each type. The importance of creating a diverse and inclusive mobility portfolio that caters to the needs and interests of different student populations.
Different sources of funding and resources available for mobility programs, such as scholarships, grants, and institutional funding, and the different strategies for maximizing funding and resources.
Discuss the importance of collaboration and networking for enhancing mobility strategies, and provide opportunities for participants to share their own experiences and perspectives and to connect with other institutions and professionals.
The workshop can help institutions develop effective mobility strategies that promote internationalization, diversity, and inclusion in higher education.
Congress Center - Room 02.1 - Floor -2
Coffee Break
Congress Centre (Civil Building), Floor -2, Hall
Lunch
Jardim Norte - North Garden
Job Shadowing
Opportunity for colleagues to learn from each other, share best practices, and build stronger relationships and collaborations within the institution.
Job shadowing experience can be customized, by request, to meet the specific needs and goals and can be focused on a specific area or aspect.
14:20 - Meeting Point: Jardim Norte - North Garden
16
Jun
International Day Exhibition
Opportunity for institutions to connect with students and faculty, to learn about international opportunities and engage with the global community.
Venue: Alameda Campus, Civil Building, Floor 0
[Some coffee and biscuits moments for exhibitors]
Lunch box
12:30 Performance by TUIST (traditional portuguese university music performed by students)
12:50 Group Picture
Walking tour by some of the best viewpoints in Lisbon [optional]
Guided tour by Erasmus Student Network (ESN).
14:00 - Meeting Point: Alameda Campus, Civil Building, main entrance.
14:30 - Meeting Point ESN: Rossio